Digitization projects

Area: Student Life Cycle (SLC)

  • Application for non-participation in examination (due to illness, care, accident, etc.)

    Brief description:

    The digital withdrawal procedure (application for recognition of reasons for non-participation in the examination) offers students the simple option of withdrawing from examinations at short notice. This makes it easier to deal with unexpected health or care emergencies and reduces the associated stress. It should be emphasized that this only applies to short-term non-participation in the examination due to illness or the care of relatives. It is not yet possible to withdraw from an examination digitally in accordance with Section 14 of the HSZG examination regulations.

    See the following news article: www.hszg.de/news/neues-digitales-pruefungsruecktrittverfahren

    Timeline/Milestones:

    Introduction of application form as of 20.06.2024
  • Campus app "MyHSZG" + digital student ID card

    Brief description:

    The Zittau/Görlitz University of Applied Sciences launched the new campus app "MyHSZG" on October 2, 2023. This app offers students, employees, prospective students, alumni and guests central access to important information and services relating to campus life. The main functions include access to timetables, campus news, event information and other useful services.

    A particular highlight is the planned introduction of a digital student ID card, which will be available from March 1, 2025. This ID card will include an integrated function for the Deutschlandticket. This will not only allow students to manage their student ID digitally, but also to use the Deutschlandticket, which is valid throughout Germany. This offers students a free and flexible way to use local and long-distance public transport throughout Germany.

    These digital innovations are part of the HSZG's goal of making everyday life easier for students and facilitating access to relevant services and mobility solutions.

    Timeline/Milestones:

    Introduction of the Campus App on 02.10.2023
    Introduction of digital student ID with the functions Deutschlandticket, grades, visual ID, library and Erasmus on 01.03.2025
    Payment function and locking function in preparation
  • Digital Germany ticket

    Brief description:

    The aim of the project is to implement the Deutschlandticket in the Netinera app (from 01.09.2024) and the Campus app (from 01.03.2025). The Deutschlandticket enables the use of local and regional transport throughout Germany and is offered digitally in the apps. The integration includes the connection to national ticket servers and QR code generation for ticket control.

    The project schedule provides for the development, testing and introduction of the functionalities in both apps to ensure seamless and user-friendly use.

    Timeline/Milestones:

    Introduction of the Deutschlandticket on 01.09.2024 (in the Netinera app)
    Introduction of the Deutschlandticket on 01.03.2025 (in the Campus App)
  • E-file for student management

    Brief description:

    From 01.12.2024, the application process for a study place at the HSZG will be further simplified by the introduction of a digital upload. In future, applicants will be able to submit all required documents online, making the process faster and more efficient.

    We are also involved in the joint project LieSa | Lifecycle eStudierendenakte. This cooperative reuse project is funded on the basis of the umbrella strategy for digital transformation in the higher education sector and an initiative budget from the Saxon State Ministry of Science, Culture and Tourism. It is being realized in close cooperation with the Technical University of Dresden.

    Sub-projects of the LieSa project

    • SP 1: Establishment of an eStudent file (incl. eApplication file)
    • SP 2: Development of a Digital University Archive Saxony (DiHaS)
    • SP 3: Development of a network structure for the DiHaS

     

    Further information can be found at: www.tu-chemnitz.de/verwaltung/planung/liesa.php

    Timeline/Milestones:

    Introduction of digital upload in the application process for a study place on 01.12.2024
    Collaboration in the LieSa joint project
    Introduction of the digital student file in preparation
  • Exams and events with HISinOne-EXA

    Brief description:

    HISinOne EXA is a specialized module for examination and event management. It enables the comprehensive management and control of examinations, services and events and supports students, lecturers and administrative staff.

    The EXA preliminary project runs until 31.12.2024 and aims to create the necessary foundations and structures for the introduction of the EXA module of HISinOne. This preliminary project serves as targeted preparation for the subsequent implementation project, which will start on 01.01.2025 and includes the implementation of HISinOne EXA.

    The implementation project for HISinOne EXA starts on 01.01.2025 and is scheduled to last 4 years. The aim of the project is the gradual and comprehensive implementation of the HISinOne EXA module for examination and event management at the Zittau/Görlitz University of Applied Sciences.

    Timeline/Milestones:

    EXA preliminary project until 31.12.2024
    Implementation project from 01.01.2025 in preparation
  • Central course booking module (e.g. sports)

    Brief description:

    From 02.10.2024, the new course booking module for sports courses will be available to all students and employees of the HSZG. You can use the platform booking.hszg.de/courses/sport-kurse/offers to conveniently and easily register for our wide range of sports courses.

    Another project is also in preparation: the introduction of a course booking system for further education courses, which will be available soon.

    In addition, the CampusFit project application has been submitted to the SMWK for review, which will further develop the existing course booking module for sports courses and provide additional functions.

    Timeline/Milestones:

    Introduction of course booking module for sports courses as of 02.10.2024
    Introduction of course booking module for continuing education in preparation

Area: non Student Life Cycle (nSLC)

  • Absence management

    Timeline/Milestones:

    The aim of digitizing absence management (leave, corrections) is to make the processes for managing absences such as leave requests, sick notes and other corrections more efficient, transparent and user-friendly. Digital solutions are intended to replace existing paper-based and manual processes in order to reduce administrative effort, shorten processing times and minimize the susceptibility to errors.

    A digital absence management system provides employees and managers with a central platform for requesting, approving and managing absences. Automated workflows ensure clear and traceable processing, while integrated calendar and notification functions enable a better overview and planning. In addition, digitization ensures a uniform database that guarantees the transparency and traceability of corrections and requests.

    Digitization of absence management in preparation

    Scope: time recording, vacation, absence calendar, correction documents

  • Procurement and invoicing process

    Timeline/Milestones:

    Establishment of central invoice receipt on 01.01.2019
    Receipt and processing of electronic invoices (incoming invoices) via central invoice receipt on 01.01.2023
    Digitization of procurement process (material request) in preparation
    Digitization of approval process for incoming invoices in preparation
  • Applicant management system for personnel

    Brief description:

    The aim of the project is to introduce an applicant management system to professionalize the personnel selection processes at the Zittau/Görlitz University of Applied Sciences. The system will make the recruitment of professors, academic and non-academic staff, trainees and, where applicable, assistants more efficient and transparent. It enables structured applicant management, automated communication and an optimized selection process to improve the quality and efficiency of personnel selection processes. Digitalization also reduces manual processes and ensures better traceability in the selection process.

    Timeline/Milestones:

    Introduction of applicant management system for employees, trainees and, if applicable, auxiliary staff by 31.12.2025
    Introduction of applicant management for professorial staff by 31.12.2026
  • Recruitment/change processes for personnel

    Timeline/Milestones:

  • Hazardous substance management with a focus on occupational health and safety management
  • Sick note for staff

    Brief description:

    A new digital sick note form has been available to all employees since September 28, 2023. This service makes it possible to submit sick notes quickly and easily online via the "MyHSZG" campus app or the quick links on the HSZG website. The digital process saves time, minimizes transmission errors and provides transparent communication by automatically sending confirmations and information to the relevant people. This makes reporting sick easier and contributes to more efficient administration.

    Timeline/Milestones:

    Introduction of sick note form for staff on 28.09.2023
  • Teaching assignment management

    Brief description:

    The aim of digitizing the teaching application, teaching assignment and billing process is to improve the efficiency, transparency and traceability of these administrative processes. By using digital solutions, paper-based and manual processes are to be replaced by automated and networked systems. This will significantly reduce the administrative burden, minimize sources of error and facilitate communication between teaching staff, administration and other relevant bodies. In addition, digitization ensures faster processing, central data storage and a uniform workflow, which leads to optimized resource planning and improved control of teaching assignments and billing.

    Timeline/Milestones:

    Digitization of teaching assignment management (as a pilot project) in preparation

Area: Software/IT systems

  • Backup / long-term archive
  • BundID within the framework of the OZG

    Brief description:

    The integration of the BundID into the HISinOne campus management system enables users to register and log in to the eCampus directly via the BundID. This simplifies and standardizes access for prospective and current students.

    This measure is part of the requirements of the Online Access Act (OZG), which stipulates that citizen services should be made accessible digitally and as barrier-free as possible. The BundID offers centralized access and is intended to serve as a universal login for state and university-related services.

    Advantages:

    • Simplified registration and authentication for prospective students, students and employees.
    • Centralization of access management and increased security through the use of a state authentication system.
    • Compliance with legal requirements of the OZG for the digitalization of public services.

    Timeline/Milestones:

    Connection of BundID to HISinOne (registration and authentication) on 01.12.2024
    Connection of the mailbox function in HISinONE in preparation
    BundID connection to form service in preparation
  • Configuration Management Database (CMDB)
  • Container infrastructure
  • ECMS/DMS

    Timeline/Milestones:

  • Forms service

    Brief description:

    On September 28, 2023, the new form service (eGovernment basic component) was introduced at our university. The first digital form to be made available is the sick note for staff. Employees can now conveniently submit their sick notes online, which speeds up and simplifies the administrative process. This introduction is an important step in the digitalization of internal university processes. From 22 January 2024, the university will provide its own customized form service. This will be hosted on the servers of the University Computer Center to ensure high availability and performance.

    Timeline/Milestones:

    Introduction of form service (eGovernment basic component) on 28.09.2023
    Introduction of own form service on 22.01.2024
  • HISinOne-BI (APP, STU, NHS)

    Brief description:

  • HSZG-API

    Timeline/Milestones:

  • Multifactor authentication (MFA)
  • Virtual desktop infrastructure (VDI)

Area: Information security/data protection

Chancellor-related area - Digitalization team

Ihre Ansprechpartnerin
Dipl.-Wirtsch.-Ing. (FH)
Kerstin Korb
Chancellor-related area/digitalization coordinator
02763 Zittau
Th.-Körner-Allee 16
Building Z I, Room 1.03
1st floor
+49 3583 612-4980