Dean's Office Secretary (m/f/d) - Keyword: Secretariat F-N -

The job includes the following tasks in particular:

• Organization and processing of the business processes of the faculty secretariat (scheduling, mail processing, visitor management, telecommunications, organization and accounting of business trips),
• Preparation of business letters and support in the preparation of reports, presentations and other documents,
• Organizing and managing the faculty's internal filing system and registry,
• Organizational preparation and follow-up of events, conferences and consultations (e.g. participant organization and administration, preparation and follow-up of documents, organization of accommodation, catering and guest reception),
• Support in the preparation of documents, instructions and other aids for teaching and research as well as
• administrative support in the preparation of contracts, time and capacity planning as well as in the area of student administration, in particular
  • Administration, registration and control of internship contracts during the internship semester
  • Administration and registration of assignments for final theses
  • Management of seminar group lists, student support

The following knowledge and skills are required

• Completed vocational training as an office communications clerk or other relevant vocational training,
• proficiency in the use of modern office communication technology and software,
• very good oral and written expression and knowledge of the applicable DIN regulations,
• practical experience in the independent preparation of business letters and the handling of business transactions as well as in the preparation of presentations and
• a high level of communication skills.

In addition, the following are desirable

• Knowledge of written and spoken English,
• Experience in document management and filing,
• knowledge of the business processes and legal framework/regulations of the Zittau/Görlitz University of Applied Sciences and
• practical experience in the processing of internal and inter-faculty business transactions, e.g. in the organization, coordination and handling of conferences, business trips and events.

We expect you to have

• Organizational talent, independent working style and prudence,
• a high level of commitment, target group-specific ability to reflect and react,
• a self-confident manner and the ability to work in a team
• an interest in further professional and personal development.