Applicant management in the context of personnel recruitment

Zittau/Görlitz University of Applied Sciences
Theodor-Körner-Allee 16
02763 Zittau

Please send inquiries regarding data processing to datenschutz(at)hszg.de
Your request will be forwarded to the responsible department and processed promptly.

The data protection officer can be contacted at

DID Dresdner Institut für Datenschutz
Hospitalstraße 4
01097 Dresden

Web.: www.dids.de
Phone: +49 (0)351 / 655 772 - 0
E-mail: dsb(at)hszg.de

The purpose of processing personal data is recruitment. Recruitment takes place in the context of filling vacancies for jobs, traineeships, assistants and internships. Personal data from unsolicited applications are only processed if they can be included in ongoing recruitment procedures. Applicant data is only used for the purpose of processing the recruitment process. The personal data is collected directly in the context of establishing the employment relationship. In the absence of  consent  to the provision of the personal data required for the personnel selection , , the applicant cannot be considered in the procedure.

Personal data is processed exclusively for the purposes of this processing activity and in particular for the decision on the establishment of employment relationships on the basis of Art. 88 para. 1 GDPR, Art. 6 para. 1 lit. c GDPR, Section 11 SächsDSDG and Section 80 para. 1 no. 1 SächsPersVG.

Persons affected by the processing of their personal data transmit their data to the HSZG on the basis of Art. 6 para. 1 lit. a, b GDPR for the purpose of carrying out pre-contractual measures as part of the application procedure with the aim of concluding an employment contract.

The HSCG discloses the applicant data exclusively for the purposes of this processing activity to the following recipients who are not members of the HSCG and participation within the scope of co-determination rights is prescribed by law:

In the appointment procedure:

• External expert (e.g. member of another university)

• Reviewers for the assessment of applications eligible for listing (e.g. experts from other institutions or universities)

The HSZG does not transfer personal data to a third country or an international organization.

Without prejudice to the right to erasure(Art. 17 GDPR), the application documents will be stored (processed) for the duration of the application process. In the event of a rejection, we will store the application documents for 6 months until the end of this period due to the statutory objection periods.

As a person affected by the processing of your personal data, you have the following rights if the legal requirements are met.

• You have the right to information about the processing of your personal data(Art. 15 GDPR).
• You have the right to rectification of inaccurate personal data concerning you (Art.16 GDPR)
• You have the right to erasure of your personal data (Art.17 GDPR).
• You have the right to request the restriction of the processing of your personal data (Art.18 GDPR)
• You have the right to data portability of your personal data (Art.20 GDPR)
• You have the right to object to the processing of your personal data at any time (Art.21 GDPR)
• You have the right to withdraw your consent to data processing at any time. The lawfulness of the data processing carried out on the basis of your consent until revocation remains unaffected(Art. 13 para. 2 lit. c GDPR).
• You have the right to lodge a complaint with the Saxon data protection officer
  (for contact details, see https://www.saechsdsb.de/n-kontakt).

The provision of personal data is not required by law, but it is necessary for the conclusion of a contract in accordance with(Art. 13 (2) lit. e GDPR).
There is no obligation to provide personal data. Failure to provide personal data precludes participation in the application process and the filling of the vacancy.

No automated decision-making or profiling in accordance with Art. 22 GDPR is carried out in the processing activity "Collection of applicant data".